:: Your current second passport
Unless it is damaged or defaced in any way, the passport office will post this back to you under separate cover, at the address noted on your application form.
If your passport contains any visas with remaining validity, you will still be able to use the visa(s) as long as you travel with both the old and new passports.
If your current or expired passport has been lost, stolen, damaged or defaced, you must replace it, rather than renewing. Please see our passport replacement service for more information.
:: Completed and signed application form
We can either send you a copy of the printed form in the post OR you can obtain one by visiting a Post Office which offers passport services. Please contact us for further information or to request a form.
Once you have a copy, please ensure you read and carefully follow the printed instructions. The form must be filled out using block capital letters, and black ink ONLY. All answers must be written within the confines of the white boxes marked on the form.
:: Two recent passport photographs
The photographs must be identical and should have been taken within the last month against a cream or light-grey background. They must be printed to a professional standard, in colour with no border. Please click the link on our main passports page to read the full photo guidelines.
Your application form and one of your photos must be countersigned as proof of identity.
The countersignatory must be someone you have known in person (e.g. a friend, neighbour or colleague) for at least two years. They should be ‘a person of good standing in the community’, or work in/be retired from a recognised profession. You must NOT be in a relationship with the person, related to them by birth/marriage, or living at the same address. He or she must live in the UK and have a current British or Irish passport. It is possible the passport office will contact them for further information in support of your application. If they are not available or easily contactable (e.g. on holiday), this may delay the processing of your new passport.
Your countersignatory should write the following on the back of your photograph: ‘I certify that this is a true likeness of (title and full name of applicant)’. They must then add their signature and the date underneath. Please note, you do not need to sign or date the photograph yourself.
:: Company reference letter
The reference letter from your UK employer (or accountant, if you are self-employed) must be an original document on company letterhead, issued no more than one month before your application is submitted. It should clearly state the reason you need a second passport, and provide details of at least six countries you travel to regularly and for which you require a visa. The letter must be signed by your manager or a company director – a copy or proxy signature will not be accepted.
:: Letter of authorisation
Please supply an original, signed letter authorising us to submit a passport application on your behalf. This should include your full name (exactly as written in your passport) and contact details, including daytime telephone number.
The letter must also include the name of the person who will be submitting your application. We will provide this in your order confirmation email.
You can renew your passport at any time. When you do so, any time left on your current passport will be added to your new one, up to a maximum of nine months.
Please note, the passport office accepts submissions on an appointment-only basis. On receipt of your application, we will make the appointment and attend on your behalf.
All passports issued under the Fast Track service are posted directly to the applicant from the Passport Office within one week of submission. This means that while we are able to attend the appointment and submit your application, we cannot collect the passport on your behalf.
Please contact us before submitting an application from outside the UK. The requirements and services available may differ from those listed above.