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Business Visa  |  Japan


Visa Requirements

::    Passport valid for six months on exit 

::    Two blank visa pages in passport

::    One passport photograph, taken within last 6 months

::    Copy of passport information page

::    Proof of residence

Non-UK passport holders must submit an original, valid UK residence card/permit, or have proof of residence in their passport.

::    Completed application form

The embassy have issued a sample/guide to help you fill out the application form. Please click here to view or download.

::    Completed travel questionnaire

Applicants must complete and submit a questionnaire regarding travel and the Coronavirus (Covid-19).

Please note, if you have recently visited Hubei or Zhejiang Province in China, or hold a passport issued by one of these authorities, you will only be allowed to visit Japan under exceptional circumstances. Passengers travelling to or via Iran, Italy, San Marino or the Republic of Korea before arriving in Japan are also likely to be denied entry.

::    Business introduction letter

The letter of introduction from your UK employer must be an original, signed document on company letterhead. It should note the nature of your business in Japan, the name and address of at least one business contact in Japan and include a full itinerary for the proposed trip. The letter must also confirm that the company accepts financial responsibility for the trip, including travel to and from Japan, and guarantee that the applicant will abide by Japanese law and immigration regulations.

::    Letter of invitation

This must come from the company or organisation to be visited in Japan, and may be written in Japanese or English. You can find an example letter below the list of fees on this page.

Please note, the letter of invitation must also include details of salary for Indian passport holders.

::    Schedule of stay, if applicable

Applicants planning to attend a conference in Japan must complete and submit a schedule of stay. This should cover the whole of the proposed trip, and may be in Japanese or English. You can download a blank schedule below the list of fees on this page.

::    Details of conference, if applicable

Please submit detailed information about the conference and the conference organisers in Japan.  

::    Proof of funds, if applicable

Conference attendees must also provide evidence of funding for their trip.



Please click here to view a list of nationals who DO NOT require a visa to enter Japan.


Additional Information

The embassy does not return the documents submitted as part of your application. Please provide a clear, colour photocopy along with any originals you wish to keep.

Citizens of Russia, Armenia, Azerbaijan, Belarus, Georgia, Kazakhstan, Kyrgyzstan, Moldova, Russia, Tajikistan, Turkmenistan, Ukraine and Uzbekistan are required to submit TWO passport photographs and TWO completed application forms.

Applicants living in Scotland or the north of England (Cumbria, County Durham, Darlington, Gateshead, Hartlepool, Middlesbrough, Newcastle upon Tyne, North Tyneside, Northumberland, Redcar and Cleveland, South Tyneside, Stockton-on-Tees and Sunderland) need to apply in person at the Consulate General of Japan in Edinburgh.

The visa fee for Indian nationals is £6.00, for either a single or multiple entry visa. 

The maximum period of stay on your visa will be set at 15, 30 or 90 days, at the discretion of the immigration authorities.

The embassy reserves the right to request additional documents in support of your visa application, and to alter or increase fees without prior notice.

No refund will be given if your visa is cancelled or rejected by the embassy.

Visa and Service Fees

Please note, all fees are charged per individual traveller. Service and processing fees are exclusive of VAT, which will be added at the point of invoice. The total price of your order will depend on the product and the processing service you select. Visa fees are subject to change with no prior notice. Please contact us before placing your order if you require further information.



(from 7 working days)

Single entry visa: £22

Multiple entry visa: £44

Handling fee:  £80



button link for visa application form
button link to business introduction letter
button link to a template letter of invitation
button link to schedule of stay
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