:: Passport valid for six months on exit
:: Two blank visa pages in passport
:: One passport photograph, taken within last 6 months
:: Copy of passport information page
:: Proof of residence
Non-UK passport holders must submit an original, valid UK residence card/permit, or have proof of residence in their passport.
:: Completed application form
The embassy have issued a sample/guide to help you fill out the application form. Please click here to view or download.
:: Completed travel questionnaire
Applicants must complete and submit a questionnaire regarding travel and the Coronavirus (Covid-19).
Please note, if you have recently visited Hubei or Zhejiang Province in China, or hold a passport issued by one of these authorities, you will only be allowed to visit Japan under exceptional circumstances. Passengers travelling to or via Iran, Italy, San Marino or the Republic of Korea before arriving in Japan are also likely to be denied entry.
:: Business introduction letter
The letter of introduction from your UK employer must be an original, signed document on company letterhead. It should note the nature of your business in Japan, the name and address of at least one business contact in Japan and include a full itinerary for the proposed trip. The letter must also confirm that the company accepts financial responsibility for the trip, including travel to and from Japan, and guarantee that the applicant will abide by Japanese law and immigration regulations.
:: Letter of invitation
This must come from the company or organisation to be visited in Japan, and may be written in Japanese or English. You can find an example letter below the list of fees on this page.
Please note, the letter of invitation must also include details of salary for Indian passport holders.
:: Schedule of stay, if applicable
Applicants planning to attend a conference in Japan must complete and submit a schedule of stay. This should cover the whole of the proposed trip, and may be in Japanese or English. You can download a blank schedule below the list of fees on this page.
:: Details of conference, if applicable
Please submit detailed information about the conference and the conference organisers in Japan.
:: Proof of funds, if applicable
Conference attendees must also provide evidence of funding for their trip.
Please click here to view a list of nationals who DO NOT require a visa to enter Japan.