:: Passport valid for at least 180 days
:: Two blank visa pages in passport
:: Two recent passport photographs
The photographs must measure 50x50mm. We can adjust your standard passport photographs for an additional fee. Please see our Services page or contact us for further information.
:: Application form, completed online
The application form must be completed online. Please ensure all questions are answered in full, and all names and details exactly match those in your passport. Once you have completed the online form, print it out twice, then sign and date both copies (making sure your signature stays within the box provided), ready to submit to us along with the other application requirements. Please do not process any payment or book an appointment; we will handle both on your behalf.
Please note, the online form only remains valid for 14 days after it’s completed. If your documents are not submitted to the Indian High Commission within this period, you will have to start the process again.
:: Signed declaration form
:: Authorisation letter
Please provide a signed letter authorising us to submit and collect your application.
:: Letter of invitation
This must be a copy of a signed letter from the conference organiser in India, specifically inviting the applicant to the event.
:: Letter from the institution represented in the UK
:: Clearance from the relevant state government(s)
:: Event clearance
Please submit a copy of event clearance from the Ministry of Home Affairs, Government of India (GoI).
:: Political clearance
This must be provided by the Ministry of External Affairs, GoI.
:: Administrative approval
Administrative approval must come from the Government of India’s Nodal Ministry.
You may also be eligible to apply for an Indian eConference visa which can be used to undertake casual business activities, such as meetings or conferences. The eVisa is valid for a single entry of up to 30 days, and costs approximately £80. Please click here for more information.