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Conference Visa  |  India


Visa Requirements


::    Passport valid for at least 180 days

::    Two blank visa pages in passport

::    Two recent passport photographs

The photographs must measure 50x50mm. We can adjust your standard passport photographs for an additional fee. Please see our Services page or contact us for further information.

::    Application form, completed online

The application form must be completed online. Please ensure all questions are answered in full, and all names and details exactly match those in your passport. Once you have completed the online form, print it out twice, then sign and date both copies (making sure your signature stays within the box provided), ready to submit to us along with the other application requirements. Please do not process any payment or book an appointment; we will handle both on your behalf.

Please note, the online form only remains valid for 14 days after it’s completed. If your documents are not submitted to the Indian High Commission within this period, you will have to start the process again.

::    Signed declaration form

::    Authorisation letter

Please provide a signed letter authorising us to submit and collect your application.

::    Letter of invitation

This must be a copy of a signed letter from the conference organiser in India, specifically inviting the applicant to the event.

::    Letter from the institution represented in the UK

::    Clearance from the relevant state government(s)

::    Event clearance

Please submit a copy of event clearance from the Ministry of Home Affairs, Government of India (GoI).

::    Political clearance

This must be provided by the Ministry of External Affairs, GoI.

::    Administrative approval

Administrative approval must come from the Government of India’s Nodal Ministry.



You may also be eligible to apply for an Indian eConference visa which can be used to undertake casual business activities, such as meetings or conferences. The eVisa is valid for a single entry of up to 30 days, and costs approximately £80. Please click here for more information.





Additional Information


Conference visas are issued to travellers attending conferences in seminars arranged by certain organisations in India (e.g. governmental departments, publicly-funded universities, reputable NGOs). Conferences or events organised by private companies will generally not be eligible, and applicants must apply for a business visa instead. Please contact us if you require further information on eligibility.

Visas are valid from the date of issue, not the date of travel on your application form.

Please submit photocopies of all supporting documents, rather than originals, unless the originals are specifically requested.

Travellers entering India from or via a country where yellow fever is endemic must hold a valid vaccination certificate.

The Indian visa processing centre accepts submissions on an appointment-only basis. On receipt of your application, we will make the appointment and attend on your behalf. PLEASE NOTE, this can take up to two weeks, depending on the level of demand for appointments. If your visa is urgent, the processing centre offer an expedited next-day appointment option at a cost of £15.

If you already have a valid Indian visa in your passport, it must be cancelled before the embassy will issue a new one.

If you have previously held Indian nationality, you must supply a copy of your surrender certificate and a copy of your cancelled Indian passport (self-attested).  If you have travelled to India before, please provide your previous passport with Indian visa.

If you are of Pakistani origin, please contact us before submitting your application.

Nationals of Afghan, Bangladeshi, Chinese, Iraqi, Iranian, Nigerian, Somalian or Sri Lankan origin may be asked to provide additional documentation. Processing times for these nationals may also be significantly longer. Please contact us before submitting an application if you require further details.

The embassy reserves the right to request additional documents in support of your visa application, and to alter or increase fees without prior notice.

The duration of the visa is at the sole discretion of the issuing authority. No refund will be given if your visa is cancelled, rejected by the embassy or if the validity/visa type is not as requested.

Visa and Service Fees


Please note, all fees are charged per individual traveller. Service and processing fees listed are inclusive of VAT, where applicable. The total price of your order will depend on the product and the processing service you select. Visa fees are subject to change with no prior notice. Please contact us before placing your order if you require further information.




(3 – 5 working days from appointment)


Single entry visa (3 months): £64

Processing fee: £11.57

Mandatory SMS notification fee: £1.20

Next-day appointment fee (optional): £15

Handling fee:  £80



button link for visa application form
button link to declaration form
button link to a sample letter of authorisation
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