:: Passport valid for 90 days on exit
Extended passports may still be valid, but will not be accepted if they are more than 10 years old.
:: Two blank visa pages in passport
:: Photocopy of passport information page
:: UK residence permit, valid for 90 days on exit
Travellers must submit both the original permit and a good-quality photocopy. Please note, a C-type visitor visa is not acceptable.
:: One biometric passport photograph
The photograph must be no more than six months old, and should be on a white or off-white background.
:: Completed application form
The application form must be completed online; handwritten forms will not be accepted. Please ensure all questions are answered in full, and all names and details exactly match those in your passport. Once you have completed the online form, print it out, then sign (in the three places indicated), ready to submit to us along with the other application requirements. Please do not process any payment; we will handle this on your behalf.
If you require further assistance with the online application form, we can complete it on your behalf for an additional fee. Please see our Services page or contact us for further information.
:: Signed power of attorney form
:: Additional information sheet, printed and signed
:: Business introduction letter
The letter of introduction from your UK employer must be an original document on company letterhead, addressed to the Mission and with an original (not digital, scanned or photocopied) signature. It should be no more than one month old, and include the name and position of the signee. It must also state the length of your employment with the company, the nature of business relationship with the German company you’re visiting, and note the duration and purpose of travel. Where applicable, the letter should also guarantee travel costs, including return flight tickets and travel health insurance.
Self-employed applicants must provide a similar letter from their accountant, verifying this status.
In either case, please submit both the original letter and a photocopy of the same.
:: Official letter of invitation
The letter of invitation must come from a business or organisation in Germany. It must be on official company letterhead, with an original signature, and should confirm the nature of business, purpose of travel and duration of trip(s). If you will be presenting at a conference, please ensure this is noted. Where applicable, the letter should also include a guarantee for the costs of your stay in Germany.
As before, the letter should be no more than one month old and must be provided in the original (or digitally, in PDF format), along with a good-quality photocopy.
Please note, in the case of a business trip to the German office of your UK employer, the embassy will still require two separate letters – the business introduction on UK letterhead and the invitation from the German office on German letterhead.
:: Proof of sufficient funds
If your company is not covering expenses, please provide your three most recent monthly bank statements. These must be from a UK current account, showing your name, address and an end balance which is no more than one month old at the time your visa application is submitted. The balance should be equivalent to at least £40 per day of stay in the Schengen area, plus enough to cover any outstanding travel and accommodation fees. Traveller’s cheques covering the same amount will also be accepted.
:: Proof of travel
Tickets to and from the Schengen region (flight, train, coach or ferry) must be confirmed and booked in the applicant’s name. If visiting more than one Schengen country during the period of your stay, you must also provide proof of travel between those countries.
:: Proof of accommodation
If your company is not covering or providing accommodation, you must submit a confirmed hotel reservation in your name, ensuring you account for every night of stay in the Schengen area. If your name is not mentioned on the accommodation reservation, then a joint travel confirmation letter, signed and dated by the person whose name is on the reservation, must also be provided along with a photocopy of that same person’s passport bio/signature page(s).
:: Travel insurance
Travellers must submit an all-risk medical travel insurance policy, issued in either Germany or the UK. This should show the applicant’s name, and must be valid in all Schengen Area member states for the full duration of stay. The policy must cover a minimum of €30,000 for medical emergency and repatriation, with an ‘in case of death’ clause included.
:: Document copies
Please note, where original documents are required, applicants should also submit a photocopy of the same.
Any documents printed from a website or email must clearly display the originating website address or URL.
:: Biometric information, provided in person
All first-time applicants over the age of 12 years must provide biometric information (digital finger scans and photograph) in person at the German visa processing centre in London on the day of application. This is a straightforward process which takes around 10 minutes. We will book an appointment on your behalf, and meet you at the application centre. If you have provided this information since 20th November 2015, you do not need to attend an appointment to provide it again; biometric details remain valid for five years. In this instance, our handling fee will be reduced to £120.
For the digital photograph, your face must be clearly visible from the bottom of your chin to above your eyebrows, including both cheeks, and with no hair covering your eyes. When attending the biometric appointment, you must not wear a hat, scarf or anything else which covers your face, hair or neck (religious head coverings are excepted). If you wear glasses, you may be asked to remove them while the photograph is taken.
If you have cuts or injuries to your fingertips, you should wait until they heal before booking a biometric appointment.